COVID-19 Policy & FAQ

Bay Area Brony Spectacular

A My Little Pony Fan-run Convention
April 15 - April 17, 2022
Hyatt Regency SFO

BABSCon 2022: Proof of Vaccination Required to Keep Everyone Safe!

(Updated Jan 2, 2022: Re-written for better presentation of information, to add sources of digital proof of vaccination, and to clarify position on digital-only requirement. Watch this space for updates.)

  1. Masks & Social Distancing
  2. Definition of “Fully Vaccinated”
  3. Proof of Vaccination
    a. Getting Digital Vaccine Certificates
    b. Other Proofs of Vaccination
  4. Medical Exception
  5. FAQ

Due to the ongoing pandemic, and the rise of more contagious strains like the Delta and Omicron variants, the BABSCon Staff will do everything we can to protect the health and safety of everyone at our convention. To this end, we will be requiring masking and proof of full vaccination from everyone in attendance for BABSCon 2022.

Please contact us at covid@babscon.com with any questions about this policy or how it affects your attendance at BABSCon 2022. Also, be aware that this policy is liable to change to reflect prevailing pandemic conditions. We’ll do our best to announce changes, but please check back as the BABSCon 2022 approaches.

Masks and Social Distancing

Everyone at BABSCon 2022 will be required to wear a mask that fully covers the nose and mouth at all times except while eating, drinking, or being on stage as part of a panel or performance (though they may naturally still wear masks on stage if they choose to). Medical-grade (i.e. N95) masks are preferred, but surgical or cloth masks are acceptable. Gaiters are not acceptable.

Please maintain a six-foot distance from others not in your “bubble” where possible, or maximize distance when six feet is not feasible.

Full Vaccination

Anyone who has received an initial course of vaccinations using an approved vaccine—Moderna, Pfizer/BioNTech, Oxford/AstraZeneca, Johnson & Johnson/Janssen—plus a booster shot by March 31, 2022 is considered fully vaccinated.

Anyone who has finished their initial course of vaccines but is not yet eligible for a booster is considered fully vaccinated. That means 1 shot of Johnson & Johnson/Janssen after Jan 31, 2022 or 2 shots of the others after Sept 30, 2021. If your initial course was administered before those dates, you must get a booster shot before March 31, 2022.

If booster shots are not available in your country as of March 15, 2022, then the 2 shots of Moderna, Pfizer/BioNTech, or Oxford/AstraZeneca, or 1 shot of Janssen/Johnson & Johnson will be sufficient to consider you fully vaccinated.

We’re very sorry, but we will not accept the Sinopharm/Sinovac, or Sputnik V vaccines due to not being authorized for use in the United States.

If you have any questions about whether or not you qualify as fully vaccinated, please contact us at covid@babscon.com.

Proof of Vaccination

Our standard for proof of vaccination is a verified digital vaccine certificate for everyone capable of getting one because they can’t be faked. However, if there are absolutely no options available to secure a digital vaccine certificate, this will not prevent you from attending BABSCon 2022.

With very few exceptions, we will not be accepting the handwritten CDC cards provided at the time of vaccination as proof. This is due to the ease of procuring forged cards and the many instances of using forged cards to circumvent vaccination requirements. 

We understand that this is an additional burden for our attendees, and are very sorry to impose it, but our position is that this is a risk we’re unwilling to take. It is only through diligent caution that San Francisco has been the safest major metropolitan area during the pandemic, and in that spirit, our policy is meant to assure that BABSCon 2022 is as safe as possible for everyone.

Please contact us at covid@babscon.com with any questions or concerns. We are committed to finding workable routes for all fully-vaccinated attendees to attend our convention.

Getting Digital Vaccine Certificates

Depending on your location and/or vaccination provider, it can be easy, quick, and free to get a digital vaccine certificate. For example, since the majority of our attendees are from California, they can secure theirs in a matter of minutes at this site.

The list of providers below is not comprehensive, but are the ones we know of at this time. Ideally, digital proof will include a scannable QR code such a SmartHealth-compliant code, or others issued by providers like the EU or Clear. The number of issuers is growing constantly—see this list for examples. Please contact us at covid@babscon.com if you don’t see any listed here that apply to you.

Here is the list of verified providers we’ve discovered so far, click the link(s) that apply to you to get your certificate(s):

If you’re in a US state or locality not offering digital certificates, but were vaccinated at multiple locations that do, please show the certificate from all locations.

If you’re not in one of the countries mentioned above, please check with your national, provincial, or city government pages to see if they offer a digital certificate.

Other Proofs of Vaccination

  • US Military & Veterans Administration: Active US Military Personnel can request a printed verification from their branch of service and present this at BABSCon 2022 with their valid military ID. Those vaccinated by the Veterans Administration have a few options.
     
  • Live Login to Vaccination Record: If you have no option for a digital COVID certificate, but are able to log in to a state, local, or other issuer website to access your vaccination record, we will accept that as proof. You must log in to the site live for our registration staff. No screenshots will be accepted. (Thanks, Photoshop!)
     
  • Printed State COVID-19 Vaccination Record: If none of the above are available to you, we can discuss using a printed record from your state. They can generally be requested free of charge and take a few business days to receive. But we ask that you contact us first at covid@babscon.com in case we can find you a trusted digital certificate you may have missed.

If you have been fully vaccinated (see above) and absolutely none of the above options apply to you, please contact us at covid@babscon.com to let us help you secure your entry into BABSCon 2022.

Medical Exception

While we would not advise people who are unable to be vaccinated for medical reasons and/or are immunocompromised to attend BABSCon 2022 based on the current state of the pandemic, we will accept a medical exception to the vaccination policy.

If you are unable to receive any of the COVID-19 vaccines for documented medical reasons, we will need to see a note from your physician to that effect. This note must be on office letterhead including the Doctor’s name and contact information so they can be verified. The doctor must be an M.D. or MBBS, and the letter must be an original—no photocopies or photos.

If you have any questions or need any assistance regarding proof of medical exception, please contact us at covid@babscon.com.

FAQ

  1. What About Rumors That the Vaccines Aren’t Safe?

    This is simply not true. Side effects and adverse reactions are extremely rare, and usually very short-lived when they do occur.
     
  2. Isn’t Asking Me for My Vaccination Status a Violation of HIPAA (The Health Insurance Portability and Accountability Act)?

    No, it is not.
     
  3. But What About My Freedom of Choice Not to be Vaccinated?

    That is absolutely your choice, but that choice comes with the consequence of not being able to attend our convention.
     
  4. Don’t We Get a Religious Exemption?

    No, BABSCon is not allowing religious exemptions to our vaccine requirements. While BABSCon respects freedom of conscience and religious belief, we must prioritize human life and health. Additionally, most major religions have no objection to their believers being vaccinated.

We know that the COVID-19 pandemic has made things difficult for everyone. We appreciate your understanding that we’re doing what we think is best while trying not to place an undue burden on those wishing to attend BABSCon 2022. Once again, please email covid@babscon.com with any questions or concerns about our policy.

Hurry now and secure your membership for BABSCon 2022!